Issue link: https://publications.tfs.ca/i/876791
____________________________________________________________________________________ Page 9 of 19 Septembre 2016 Septembre 2016 Harassment Policy 6.1.5 All such consultations , and identifying information about individuals involved, will be confidential unless disclosure is necessary for the purposes of inv estigating or taking corrective action, or is otherwise required by law . 6.1.6 In many cases, remarks or gestures may be taken out of context or may not have been intended as harmful , and may not meet the definition of harassment . Understanding on the part of the person who is accused about why his/her behaviour is unacceptable, and an apology where warranted, will often take care of the problem. 6.1.7 In the informal procedure the person giving advice may first provide counselling and support to assist the complain ant in approaching the alleged offender and informing him or her that the behaviour is unwelcome. 6.1.8 In some cases, it may be necessary to speak to the person whose conduct has caused offence. This meeting may take place with the complainant and respondent together or individually in an attempt to achieve a satisfactory resolution. 6.1.9 This process may result in a mutually acceptable resolu tion, withdrawal of the complaint , or an investigation that is appropriate in the circumstances , depending on the allegations and whether, if true, they could meet the definition of harassment . In all cases, the complaint must be reported by the person ad vising to the Principal , the Head of the School, and/or Head of Human Resources Services ( as appropriate) , and a record must be kept of the names of the complainant, the respondent, the nature of the complaint, the dates of meetings , course of investigation, and the final outcome. This record is confidential and is submitted to the Principal/ Head of Human Resources Services to be kept on file for a period of two years. 6.1.10 Where there is a complaint made by a student and there is a resoluti on, the School may call the parents/guardians. Where there is no resolution, the School must call the parents/guardians. 6.1.11 The Principal and/or Head of Human Resources Services will follow up to ensure that there is no recurrence of the harassment. 6.1.12 If an i nvestigation is conducted, the complainant and the alleged harasser will be informed of the results of the investigation, and any corrective action taken or to be taken, in writing. 6.2 FORMAL PROCEDURE (Where a complainant brings evidence of harassment and wishes to lay a formal written complaint).